You might want to save different iterations of your working file at different points in time or have a back-up copy of the file saved. In creating a back-up file, you are essentially saving a copy of your open and active file.
This article will take you through the following:
- Why you should consider saving a back-up
- The steps to create a back-up file
Why you should consider saving a back-up
Some of the reasons why you might consider creating a back-up copy of your Castaway file are as follow:
- To save a version of the file before Actuals is enabled
- This will allow you to make any adjustments to your file that the post-Enable Actuals restrictions will not allow. E.g. deleting existing elements
- To save a version of the file before you Update your Revised/Original Budget
- To save multiple versions of your file as you reforecast your numbers or model different scenario
The steps to create a back-up file
The steps are as follow:
- In the Castaway file that you wish to save a backup of, go to File > Save As
- A pop-up window will appear prompting you to name and save this back-up file
- Rename the file to something that you can understand and refer to e.g. Pre-Actuals file, Reforecasted file, Best Case Scenario etc.
- Click Save to continue
- In Castaway, you are now working in the back-up file you’ve just saved. You can determine which file this is by reading the name in the header
Whatever your reason, it's always a good practice to create these safety files at various stages of your forecasting process.