INTEGRATIONS: Importing from MYOB AccountRight Live

NB. This article describes the new version of the Integrations Add-on module that was released in November 2016 as part of Castaway v2016.3

 

The Integrations Add-on module makes it easy to extract data from an MYOB AccountRight Live file and use that data to build and maintain a Castaway forecast. You can:

  • Build a new Castaway forecast from your MYOB AccountRight chart of accounts (including mapping)
  • Map the MYOB chart of accounts to an existing Castaway forecast
  • Import Opening Balances
  • Import Actuals data (for one month or multiple months)

This article guides you through the following steps:

  1. Accessing the Integrations module
  2. Create or Open a Mapping File
  3. Select the MYOB AccountRight Live file
  4. Review the MYOB data screen
  5. Map the MYOB accounts to Castaway
  6. Import Values (Opening Balances)
  7. Import Values (Actuals data)

 

1. Accessing the Integrations module

You can access the Integrations module in several ways:

  1. Click the Forecast Designer button at the top of the Chart of Accounts on the Castaway main screen, then click the Import MYOB button
  2. Go to File > Import > MYOB Chart Import
  3. Go to Data > Opening Data > Import Opening from MYOB
  4. If actuals are enabled, go to Data > Actuals Data > Import from MYOB

The screen for Option 1 looks like:

 

2. Create or Open a Mapping File

A Mapping File (*.pxim file extension) records how the MYOB chart of accounts maps across to the Castaway chart of accounts. Mapping Files can be used and updated every time you want to import data into Castaway from MYOB.

The Mapping File is created and accessed via the Forecast Designer. Choose between creating a new Mapping File or opening an existing Mapping File.

We recommend saving the Mapping File in the same folder location as the Castaway file.

 

3. Select the MYOB AccountRight Live file

Once the Mapping File has been identified, generate the MYOB File List. Choose from:

  • My Library
  • Online (login required)*
  • Network Libraries

*If you are using an Online file, you will first need to login to your MYOB account by adding your my.MYOB login details to the MYOB Sign in screen

myMYOB_Login.png

 

The MYOB file list appears. Select the MYOB file you want to work with and click Load File Data

Enter the username and password for the file and click OK.

 

4. Review the MYOB data screen

The MYOB data screen appears, showing the MYOB accounts list across 8 tabs:

 Each tab shows the number of MYOB accounts in 3 different categories:

  • (M)apped: accounts successfully mapped to Castaway ()
  • (A)rchived: inactive or redundant accounts intentionally not mapped to Castaway ()
  • (U)nmapped: accounts not yet archived or mapped to Castaway ()

 

5. Map the MYOB accounts to Castaway

The Forecast Designer makes it easy to map the MYOB chart of accounts across to Castaway. The mappings are stored in the Mapping File, which is designed to be updated and re-used whenever you need to import data into the Castaway forecast.

Using drag & drop, you can map:

  • one MYOB account to an existing Castaway account
  • multiple MYOB accounts to an existing Castaway account
  • one MYOB account to a new Castaway account 
  • multiple MYOB accounts to a new Castaway account
  • multiple MYOB accounts to multiple new Castaway account

 Select the MYOB account(s) as follows:

  • select one account: single-click on the MYOB account
  • select multiple accounts (adjacent): single-click on the first MYOB account, then press SHIFT and single-click on the last MYOB account
  • select multiple accounts (non-adjacent):single-click on the first MYOB account, then press CTRL and single-click on the other MYOB accounts

Drag & drop the account(s) to the Castaway chart of accounts as follows:

  • map to an existing Castaway account: drag & drop the MYOB account(s) over the name of an existing Castaway account (eg Main Bank Account in the picture above)
  • map to a single new Castaway account: drag & drop the MYOB account(s) over the '+' element button. If mapping multiple MYOB accounts, select 'Map to one element' from the popup
  • map to multiple new Castaway accounts: drag & drop the MYOB accounts over the '+' element button. Select 'Map to multiple elements' from the popup 

You can also 'archive' MYOB accounts to show they have been considered but do not need to be mapped to Castaway. To do this, click the button in the Link column until it shows a dark line ().

  

6. Import Values (Opening Balances)

Once the MYOB accounts have been mapped as required, you can import opening balance sheet and prior P&L data from the MYOB file. To do this:

  1. click the Import Values button to launch the Select Import Value Months screen
  2. select the Opening Balance month from the drop-down list and set the number of months data required in the Prior P&L (from 0-12)


  3. click OK to save the mapping file, save any changes to the Castaway chart of accounts and import the selected opening data

  

7. Import Values (Actuals data)

Once you have enabled Actuals in your Castaway file, you can import actuals data from MYOB for one month or multiple months. To do this:

  1. click the Import Values button to launch the Select Import Value Months screen
  2. click the Actual Value radio button, then select the month(s)


  3. click OK to save the mapping file, save any changes to the Castaway chart of accounts and import the selected actuals data
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